It is the School Committee's desire that maximum use of school property be enjoyed by the townspeople. It is the Committee's intent that such use will maintain safe conditions and preserve the property for school program use. Use of school buildings and other facilities by organizations will be permitted only when a worthy educational, civic, or charitable purpose will be served; or a substantial group of citizens from the community will be benefited.
New Bedford Public Schools (NBPS) uses Follet Facilities Schedules (formerly ML Schedules) for rental reservations. To submit a request to reserve a NBPS facility, click HERE. New users will need to register for a New Account. Existing Users will need to log-in. See instructional videos at the end of this page.
Facility Use Request questions or concerns can be directed to the NBPS Finance & Operations Office at [email protected] or (508) 997-4511, extension 14250.
Facility Use General Information
NBPS Facilities Fee Schedule: Click HERE (Note: 1 custodian is assigned for every 200 people).
NBPS Facilities Terms & Conditions: Click HERE.
Required Advance Notices:
External groups: Fourteen (14) business days notice is required to submit rental requests before the event start date.
Internal groups: Seven (7) business days notice is required to submit rental requests before the event start date.
All groups: Four (4) business days notice is required to cancel or edit approved rental reservations. Twenty-four (24) business hours notice from the event start time is required to cancel custodial overtime in order to avoid paying a 3-hour minimum custodial fee.
Groups must use Facilities Schedules to cancel. If assistance is needed, contact Finance & Operations.
Required Documents:
All renters must have a current Certificate of Liability Insurance (COL) on file with the School Department. The Certificate of Liability Insurance should include the following:
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The Certificate Holder should list “New Bedford Public Schools, 455 County Street, New Bedford, MA, 02740."
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New Bedford Public Schools needs to be listed as an Additional Insured. The “ADDL INSD” section for the Commercial General Liability should be checked “Y.”
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The minimum general liability limit required is $1,000,000.00 per occurrence with a $2,000,000.00 aggregate.
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Under “Description of Operations/Locations/Vehicles,” please include reference to New Bedford Public Schools being listed as an additional insured, and what specific event(s) and dates are insured.
Groups who are Non-Profit organizations must provide proof of non-profit status in the form of an IRS determination letter or valid IRS tax exemption certificate.